OutdoorStatement
Privacy & Data Trust

Privacy Policy

We are dedicated to safeguarding athlete privacy and complying with the Data Privacy Act of 2012 (RA 10173).

Standard: ISO/DPA-Compliant

1. Overview & Commitment

Outdoor Statement ("Outdoor Statement", "we", "our") is committed to handling your personal information with transparency and strict privacy controls. This policy outlines how runner profiles, payment credentials, and GPS athletic proofs are gathered, processed, and safeguarded.

2. Data We Collect

Identity & Demographics

Full legal name, gender, date of birth, emergency contact phone, nationality, and singlet/shirt sizing.

Contact Details

Verified email address, mobile phone number, delivery address (for race kit shipments).

Race & Telemetry Logs

Assigned race bib numbers, chip timing splits, Strava/GPX route telemetry, and finisher photos.

Transaction Logs

Payment reference IDs, payment method used, timestamp, and convenience fee breakdown (we do not store raw credit card numbers).

3. Purpose of Processing

  • Allocating bib numbers, race categories, and singlet kit sizes.
  • Transmitting official digital registration vouchers and receipt notifications.
  • Publishing real-time chip split leaderboards, gun times, and category rankings.
  • Verifying virtual run completion criteria for medal releasing and e-certificate generation.

4. Authorized Third-Party Sharing

We do not sell personal information to external advertisers. Data is exclusively transferred to:

  • Designated Event Organizers: Only for race packet fulfillment and safety administration.
  • Certified Payment Gateways: PCI-DSS certified partners handling financial settlements.
  • Courier Partners: Name and contact details for participants opting for door-to-door race kit shipping.

5. Security & Encryption Standards

End-to-End Protection

All transactions and registration sessions operate over HTTPS TLS 1.3 encryption. Backend database repositories are protected with role-based access restrictions and encrypted storage volumes.

6. Data Retention Schedule

Registration details and transactional receipts are preserved for tax compliance and audit validation as required by law. Historical race timings and rankings are maintained permanently for athletic record verification unless expungement is formally requested.

7. Your Privacy Rights (DPA 2012)

Under the Philippine Data Privacy Act of 2012, participants have the right to:

Right to be Informed

Know how and why your personal data is collected and processed.

Right to Access & Rectify

Request a copy of your records or correct erroneous registration info.

Right to Erasure

Request deletion of non-essential profile data after event conclusion.

Right to Data Portability

Obtain an electronic copy of your race timings and telemetry history.

8. Cookies & Session Telemetry

We employ minimal, privacy-friendly functional cookies strictly required to maintain session security during checkout and registration form progression. We do not operate invasive cross-site tracking trackers.

9. Data Protection Officer

Privacy Compliance Office

Outdoor Statement Data Protection Officer

[email protected]
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